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Sprague Library Strategic Plan 2009-2012

Library Strategic Plan 2009-2012 with Department Tactics and Timeline.

Collection Management and Acquisitions Department

The Acquisitions Department's role in the Library is to:

  • analyze, evaluate and develop the collection;
  • to acquire library material in support of the instructional, research, and informational needs of students, faculty, and the University community;
  • to manage and expand the library materials budget; and
  • to improve the quality and efficiency of acquisitions in support of the Library's mission.
For more information, see the Collection Management/Acquisitions Department Web site and the
Sprague Library Staff Website.

Activities and Tactics for Targeted Goals


MSU Library Strategic Plan 2009-2012

Collection Management Department 

Tactics & Activities


Goal 1: Provide resources and staff to promote excellence in teaching and learning at all levels of the University community. 

Tactic: Promote excellence in teaching and recognize MSU faculty’s scholarly achievements

Activity: Participate in producing a booklet of faculty publications

Length of Pilot/Project: Every year or every other year


§  Develop a standard bibliographical format for the faculty publications

§  Purchase faculty publications and send for scanning and processing

§  Compile a bibliographical list of the faculty publications


Tactic: Provide a collection both onsite and accessed remotely to support teaching, learning, and research

Activity: Develop and manage the e-book collection

Length of Pilot/Project: Fall, 2009-


§  Explore, identify, and implement the best practices for e-book selection and acquisition

§  Seek out opportunities for institutional collaboration

§  Facilitate communication about the development and promotion of e-book collection between library and university community

§  Assess and evaluate the e-book collections


Goal 2: Identify and fulfill student and faculty needs in pursuit of scholarship and the application of knowledge in various formats and in accordance with information literacy standards appropriate to each discipline.


Tactic: Evaluate the collection to keep it updated and relevant to current needs and in good physical condition.

Activity 1: Institute a Weeding Program.

Length of Pilot/Project:

§  Phase A: September, 2009 – June 2010

§  Phase B: Begin in July, 2010


§  Phase A:  Identify, review and weed the duplicates in LC Classification R-U.

§  Phase B: review the collection in subject areas of Education, Math, and Travel and appoint liaison librarians to perform the weeding under the coordination of the Collection Development librarian.


Activity 2: Run a ‘Heavily Used Books’ report annually, and purchase additional copies as required.

Length of Pilot/Project: Every year


§  Run a report annually on the Library’s database to identify books that have circulated more than 50 times (Collection Development librarian)

§  Review the results to determine the average number of circs/semester (Support staff).

§  Order replacement or second copies for items which have been used recently and circulated 3+ times/semester (Support staff).


Goal 3: Facilitate the public engagement activities of the University staff and provide resources for local, state and national consortial partnerships and participation in international initiatives.

Tactic: Collaborate with local and state institutions and provide resources for consortial partnerships 

Activity 1: Participate in the Montclair Art Museum Library collection project

Length of Pilot/Project: Jan, 2009-


§  Process books for cataloging (Support staff).

§  Compile monthly statistics of books processed (Support staff).

§  Review and select  books placed on the MAML Problem Shelf (Collection Development librarian)


Activity 2: Participate in the VALE Last Copy Cooperative (VLCC) program

Length of Pilot/Project: October, 2007-


§  Review books and verify the VLCC candidates

§  Eliminate reprints

§  Select for bindery/mending

§  Order reprint second copy if heavily circulated

Goal 4: Improve and modernize facilities and technology to accommodate future needs.

Tactic: Maintain awareness of new products that would aid in the collection development and acquisitions of materials. 

Activities: Participate in the planning and implementation of the new University’s business system and next Integrated Library System

Length of Pilot/Project: Fall, 2009-


§  Attend demos and presentations

§  Learn the relevant features in their applications

§  Review and update departmental procedures to accommodate changes


Goal 5: Analyze accountability of Library expenditures in support of the University's mission.

Tactic: Monitor the material budget/expenditures closely. 

Activity: Collect and analyze the statistical data on regular basis

Length of Pilot/Project: Fall, 2009-


§  Update vendors profile to include the information on shipping and handling charges

§  Compile and analyze monthly Materials Expenditures report

§  Compile and analyze monthly Acquisitions Department Budget & Expenditures report

§  Collect and analyze monthly and annual bookkeeping statistics


Goal 6: Expand formalized assessment programs to evaluate the Library’s organization, services and resources and their impact on the University community

Tactic: Assess the strengths and weaknesses of the collection.

Activity: Analyze and evaluate the Library Collection using SirsiDynix reports and vendor (publisher) supplied use statistics

Length of Pilot/Project: Fall, 2009-


  • Take SirsiDynix online report class
  • Run SirsiDynix reports and analyze the strengths, weaknesses, age, and usage of the collection
  • Run NetLibrary statistics report and evaluate the e-book collection
  • Collect usage data for the online Annual Reviews assessment
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